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Catalyst is a cloud-based data collection system that is fully compliant with the Health Insurance Portability and Accountability Act (HIPAA). Catalyst’s comprehensive and robust devotion to information protection allows administrators to create security groups with almost any combination of access restrictions. Almost any action in Catalyst can be allowed or denied based on a user’s assignment to a specified group.


User Management

Each person who needs access to Catalyst will need a user account created for him/her. When you enter the User Management section, you will be presented with a list of users. Just like student cases, you can filter users by active, inactive or all.

From this screen, you can view all users, user names, emails, reset the password associated with the user, view their last portal login, last device login, number of logins, status, and you can deactivate a user.

Reset Password

To reset the password for an already-created user, click the reset password link for that user. This will generate a temporary password and send an email, explaining the reset procedures. The user must log into the portal, and he/she will be prompted at the login screen to reset his/her password to one that is in accordance to HIPAA password regulations.

Create New User

To create a new user, click the Create New User link and you will be presented with a popup window. In this window, you will need to enter the user’s demographic information, as well as a username, password and device pin. From this page, you can also define which students this user can access. Users can have access to all students, or specific students. If you choose Specific Students, you will see a selection box containing all the active students in the system. To assign this user to more than one student, select each while holding the control key.


Fill out all the required information, and choose a default security group to assign the user. (The default group can be changed once the user has been created, if needed.) To require the user to change his/her password upon the first login, select the check box stating "Force user to Change Password".


Group Management

Security groups are used to create logical groupings of users based on which rights you, as the administrator, wish to control. Catalyst offers over 100 different rights so users can do as little or as much as you deem necessary.


Catalyst will automatically choose the most comprehensive rights when a user is assigned to two or more groups. For example, if a user is assigned to the administrators group, which has access to everything, and a parents group, which has limited access, that user will have all the rights of the administrators group.

Create New Security Group

To create a new security group, enter the Security Group section and click the Create New Group link. 


Type in the name of the group, a description and then use the check boxes to select rights that all members of this group will have. Click the save button to save changes. 


Edit Security Group Rights

To edit a group's security rights, click the existing group’s name from the Group Management list and a popup window will appear.  You can then make desired changes to the group's security rights by selecting or deselecting various rights.

Please note that ANY changes made to a security group can impact what the assigned users have access to.  Please review any and all changes made to a security group at any time and consent by checking the box at the bottom of the screen.  


If you would like a detailed description of the security rights, please see the "Security Right Descriptions" below.


Security Right Descriptions

The list below describes the individual security rights in order to make the most appropriate configurations for each security group.


Access Tabs

This gives a User the ability to view Assessment, Behavior Reduction, Data Entry, Documentation, Reporting, Setup and Skill Acquisition Tab.


This gives access to activate/deactivate students.  Deactivating a student will free up a license. Users will be able to administer billing, curriculums, default conditions, default prompt codes, security groups, organization sites, and users. They will also be able to create student cases.


This gives access to archive, create, delete, and rename antecedents. Antecedents are found under the Behavior Reduction tab.

Baseline Criteria

Users will be able to Edit and View Baseline Criterion located under the Setup tab.


Access to archive, create, delete, edit behavior definition, rename and merge behaviors in the Behavior Reduction Tab.


Access can be given to archive, create, delete, and rename Consequences under the Behavior Reduction tab.


Gives Access to create a curriculum library.  The User can also add Documents and Goals to the library. They are able to delete curriculum libraries, documents and goals.  Users can import Documents to a student, import from a community library, and import goals to a student.  They can also edit curriculum goals.


In the Document Tab, users are able to view documents, delete files, and upload files.

Functional Analysis

In the Analysis & Reporting tab, Users can create, delete and edit a Functional Assessment.



In the Skill Acquisition tab, Users get access to view Program and Target Graphs.  They can view Behavior Graphs under the Behavior Reduction tab.  Users can click on Annotations and Add Condition lines to any graph.


Under the Behavior Reduction tab, users will have access to archive, create, delete, and rename a location.          


This gives Users access to Login into the mobile device and portal.


Users will have access to create a Maintenance Level under Administration Tab>Maintenance Levels>Create new Maintenance Level. User will also have access to delete and edit levels in this tab.  In the Setup tab under Maintenance Criteria, users have access to edit and view the criterion.

Mastery Criteria

In the Mastery Criteria folder, users are given access to edit and view the mastery criteria.


Under the Documentation tab, Users will have access to add, delete, edit and view notes


This gives access archive programs, create new programs, delete, rename, edit and move programs. 

Progress Notes

This gives users the ability to edit and/or publish progress notes in the portal. 

Raw Data

Under the Data Entry tab, users are given access to enter Raw Data.  They can be given access to even enter data on behalf of another user.  They can delete and view Raw Data for targets and behaviors under Actions.  Users are given access to generate a datasheet.


Users can add/edit RemindR+ under the Setup tab. They can be given access to delete or even just view RemindR+.



Under the Analysis & Reporting tab, Users can be given access to view progress notes sub-tab. They can be given access to create and delete progress notes.  They can execute tabular reports such as cumulative, daily, date range and weekly reports. They can been given access to view reports by another user.

Skill Area

Under the Skill Acquisition tab, Users can create, delete or rename a skill area.

SOAP Notes

Give users the ability Delete individual SOAP Note responses via the Action menu under Documentation > SOAP Notes. Additionally, give users the ability to edit the SOAP Note Template for the entire organization under Administration > SOAP Notes including adding a new field or deleting an existing field. Changes made to the template here will apply to all students for which SOAP Notes are utilized. 



This can give access to view a Student’s Setting tab and edit the Settings. Under Settings, users can been given access to view and/or edit Demographics. They can also edit Prompt Codes for a student under Prompt Code sub tab.  Users can import and export student spreadsheets by go to Administration>Students>Specific Student>Actions.

Target Playlists

The Playlist Sub Tab, under Settings, can viewed. Users can also be given access to create and delete Playlist. They can edit Playlist Assignments and Settings.



Users are given access to delete and rename targets. Under Actions>Edit Details for a specific target, users can edit target SD and Notes.  Actions also give Users the ability to manually master out Targets, Put on Hold a target and later Reopen a Target.  They can Open Targets for treatment by selecting Open Target. The can Open a Target in Baseline by clicking on the Orange Circle under Date Baseline.

Task Analysis

For a Task Analysis target, users can go to Actions> Edit steps. They can enter in a new TA step, delete a previous step, edit a step and change the TA step order by clicking on the green arrows.


Videos can be marked as private if they contain information that needs to be available to only certain users in the system.  You can also set certain users to be able to view private videos.  Other security rights for videos include deleting videos, downloading videos, editing video attributes, and viewing videos. 



Delete Security Group

To delete a group, click delete for the specified group.  A confirmation window will appear.  



Once a group is deleted, it is deleted permanently and any members in that group will need to be re-assigned to another group in order to access the system. 


Edit Security Group Members

To edit members belonging to a group, click on edit members. A popup window will appear with two boxes. The box on the left contains users assigned to the group, and the box on the right contains all available users.  Highlight users and click the blue arrows to change group membership. Click the save button to save changes